2025 Clubs & Childcare

Session Dates

3-Day Campout Dates for 2025

To attend a 3-Day Campout, your child should be registered for the entire week of Clubs in advance. We reserve the right to limit the number of participants if safety requires it. Download a Sample 3-Day Personal Gear List. More detailed information will be provided at the MANDATORY Parent Meeting on the Monday prior to the 3-day.

NEW UPDATES: We are pleased to inform you that there is now a convenient option to pay the $35 3-Day Campout fee online or over the phone. We also will accept cash at the Parent Meeting. Additionally, we have introduced a new requirement for parents to acknowledge 3-Day Campout dates and tentatively choose whether their child will attend. This is crucial for our staffing planning to ensure a smooth experience for all participants. We appreciate your cooperation in providing this information promptly.

In instances where a club group is scheduled for a campout, the next youngest Clubs group is always prepared to accommodate those who are unable or choose not to participate for any reason. In the event there are 10 or more Clubbies who are not going on the 3-Day, we try to work to arrange a mini-Clubs option for that age group.

Fourth of July Parade

We will celebrate the Fourth of July on Friday, July 4. In order to be a part of the parade with a Clubs group, children must be registered for the full week of Pre-Clubs or Clubs Session #5 (June 30–July 4). There is no Childcare on July 4.

More Clubs and Childcare information will be sent to you at the beginning of the summer and more details on the 3-Day Campouts will be sent 7-10 days before your child's 3-Day Campout.

Rates & Registration

If you have not used our online system before, you will need to create an account using your email address. If you have registered online in the past, please use the same email address. You must have a valid credit card to complete your registration.

For all ages, we will be asking about medical information and immunizations. There is no separate form, but you will need to input the information before you can register. If you entered information in past summers, most will pre-fill for you. Please double check and change information as needed.

Early pre-registration is strongly advised and affords your best chance for admission to our program. All groups have limited capacities and fill up quickly. You may pre-register for full sessions only. If you wish to register on a daily basis, you must register on-site.

Pre-registration is required for all conferees. SPACE IS LIMITED. Clubs & Childcare spots are filled on a first-come, first-served basis. If the program is full at the time of your registration, your child will be placed on a waiting list, though there is no guarantee of availability. We strongly encourage you to register as soon as possible and no later than 30 days in advance to increase the likelihood of enrollment in your desired program.

Online registration is not available after 12:00 noon on Thursdays for the next week's Clubs session. You must wait and register on-site. There will be no Clubs registration the morning of July 4th.

Cancellation Policy: If you need to cancel a registration please let us know as soon as possible. If you cancel before May 1, you will receive a full refund. If you cancel on or after May 1, we will refund your charges minus a $55 per week administration fee. If you cancel less than 10 days prior to your session, no refund will be given. Please be aware that failing to cancel a session of Child Care, Pre-Clubs or Kindies may prevent another child from being able to register. No refunds will be given for days your child was absent, and we cannot allow children to make up days not used by attending during times when he/she is not registered.

Contact the Clubs Registrar

Questions about our program? Please contact the Clubs Registrar at clubsreg@montreat.org or call 828.419.9837. This email and phone is monitored beginning February 1, 2025.

Schedule

Montreat Conference Center does not provide any Clubs/Child Care between noon and 2:00 PM. 

Clubs schedules will be available each week online on this webpage or at Anderson Auditorium's front desk, Assembly Inn's front desk, the Barn, and the Bill Wilde Youth Center.

On-Site Registration Hours

FAQ

I’ve never registered online. How do I create an account?

Click the “Create a New Account” button on the online login page. You will need to choose a username (we recommend using your email address), a password, and a security question. Make the security question something simple that you will remember easily.

If I registered online last year, will my information still be in the system?

Most of it, yes. Use your username (probably your email address) and your password to login to the system. Please do not make a second account. Some things like medical information and signatures will need to be updated but most things should appear automatically.

What if I’ve forgotten my username or password?

On the online login page, click the “Forgot your username or password” link and you should be able to obtain a temporary password and your username using your email address. When you login with the temporary password, you will answer your security question and choose a new password.

Can Montreat just tell me my password or the answer to my security question?

For security reasons, no, that information is not available to us. We can only reset your account.

What information do I need to register a child?

• Child’s Information: name, date of birth, grade completed in June 2025, allergies and medical & vaccine information.
• Parent Information: name, address, phones, emails
• Other: Emergency contacts and authorized pick-up names.
• You will also need a credit card to complete the reservation.
• We require one week’s payment per child as a deposit.

Why is it important that I register early?

Space is at a premium, especially during the weeks before and after July 4th. If you know your child or grandchild will want to walk in the July 4th parade, it is important to reserve a spot now for the June 30–July 4 week.

Can I register for one week now and add more later?

It’s most important to register for the busiest weeks now. Later, when your plans are more concrete, you should be able to add spots in the less busy times. The safest policy is to register soon for all weeks in which you want a space.

I treat my grands to Clubs. Can I forward this link to my adult children to register them?

Yes, please send this link to the parents of the children/youth attending. The family can decide who pays for Clubs. Please note: registration is not complete without payment! Whoever registers a child will need to have all of the information about that child (including medical and vaccine info) to complete the registration.

With the 4th of July on a Friday, what do I need to know about Clubs/CC that is “different”?

The Montreat community will celebrate Independence Day on Friday, July 4. Only children registered for the June 30–July 4 session will participate in the parade. To ensure safety, Pre-Clubs children may participate in the parade only when accompanied by a parent or guardian. On the 4th of July, Clubs and PreClubs have morning session only.

Please note: there is no Childcare on the 4th of July. We will not offer on-site registration on July 4.

If my children/youth are registered for June 30-July 4, do they HAVE to be in the parade?

No! You know your children. You may register your child/youth for the week of the 4th, but skip Friday, the 4th. We know from personal experience that not all children want to do the parade. It is fine for them to skip that day and attend the rest of the week.

I filled out the medical information and vaccine dates, etc. Do I need it to do it again?

For all ages, we ask that medical information and vaccinations are updated every year. If you entered this information last year, please give us your updates and new vaccination information.

We are planning to come for 2 weeks, but what if we only come for one?...do we get our money back?

Cancellation Policy: If you need to cancel a registration, please let us know as soon as possible. Beginning May 1, if you cancel, we will refund your charges minus $55 per week - administration fee. If you cancel less than 10 calendar days prior to the start of your session, no refund will be given. Please be aware that failing to cancel a session may prevent another child from being able to register. No refunds will be given for days your child is absent, and we cannot allow children to make up days not used by attending during times when he/she is not registered.

If I have more questions, who do I contact?

If you have any trouble registering, please contact us at clubsreg@montreat.org.

We look forward to seeing your children and grandchildren, and all others this summer!